Each month, the finance team processed large volumes of supplier invoices that had to be entered, matched manually against Purchase Orders and Goods Receipts, and forwarded to appropriate managers for approval.
Discrepancies in pricing, quantities, or missing documentation necessitated follow-ups, causing processing bottlenecks and demanding dozens of administrative hours.
We engineered an automated workflow to parse incoming emailed invoices, extract key header and line-item details, and perform 3-way matching against ERP data automatically.
Compliant invoices flow straight to approval, while discrepancies are flagged and surfaced to the finance team with exact exception reasons.
The solution blends intelligent document extraction, deterministic business logic, and human exception routing.
The Accounts Payable team no longer manually audits every invoice, concentrating solely on transactions with real exceptions.
Processing is faster, consistent, and mitigates risks of data entry mistakes, duplicates, or approval delays.
Result: average invoice processing duration dropped from 12 to 3 minutes—a 75% time savings per invoice.
